Article 1: Name
The organization shall be known as the College Band Directors National Association.
Article 2: Purpose
The purpose of the organization is to assist members in seeking individual and collective growth as musicians, educators, conductors, and administrators.
Article 3: Membership in the Association
- College/university band directors including Associate and Assistant directors, directors of a military service bands, community bands, school bands, etc – active or retired.
- Former college/university band directors now engaged in college/university music education, administration or related areas.
- Honorary Life Members.
- Music industry – one member of the firm shall be designated as representative to the Association.
- Student – graduate or undergraduate who is actively involved in band activities and development.
- Rights and Privileges.
- Only active members shall be entitled to vote on Association business and to hold elected office. Active membership is maintained through payment of annual dues.
- Active members upon retirement from their institution shall be entitled to a reduced dues assessment.
- Honorary Life Membership may be conferred upon active members by the Board of Directors as a form of formal recognition of exemplary contributions to the welfare of college and university bands.
- Associate members do not have voting rights and may not hold elected office in the Association; they may attend all CBDNA functions (with the exception of Business Sessions) and shall receive all CBDNA publications
- Student membership is valid only during the period when the student is enrolled in graduate or undergraduate collegiate activities.
Article 4: Officers
The national officers shall consist of President, President-Elect, Vice-President, Secretary, Treasurer and Divisional Presidents. Together with the two most recent Past Presidents, they shall constitute the Board of Directors.
Article 5: Conferences
The CBDNA shall meet in National Conference biennially beginning with the 1966-67 academic year, the time and place to be determined by the Board of Directors. The Divisional Conferences shall be held in alternate years, the time and place to be determined by the Divisional membership.
Concerts and instructive sessions presented at the National and Divisional Conferences shall be open to all members of CBDNA and their invited guests. Business sessions of the Association shall be open to active members only or by special invitation of the Board of Directors.
Article 6: Dues
The dues structure for various categories listed in Article 3 shall be:
- Active Membership: $100.00
- Retired Active Membership: $20.00
- Honorary Life Membership: —-
- Music Industry: $120.00
- Student: $20.00
- – The National Office shall return a minimum sum in the amount of $5,000 to each division during the first year of the biennium (the two-year period immediately following a National Conference).
– The Treasurer shall collect all dues.
– The Board of Directors may appropriate a sum up to $10.00 per active member for the commissioning of new compositions for the wind band.
– The fiscal year for CBDNA shall run from October 1 to September 30. The membership year shall be the same.
– The terms of administrative office on both the National and Divisional level shall run from the close of one National Conference to the close of the succeeding National Conference.
Article 7: Revisions of Amendments
Proposed amendments to CBDNA Constitution and Bylaws may be presented to the Board of Directors by any officer of the Association at any time. The Board shall then determine by a majority vote which amendments shall be circulated to members of active status for consideration. Board approved amendments shall be circulated to all members of active status at least two weeks prior to a public forum for discussion and debate including, but not limited to, the CBDNA Forum at the Midwest Clinic, or the biennial National Conference. Within four weeks after the public forum, ballots will be cast by electronic voting through the CBDNA website. An Amendment must receive two-thirds of the votes cast to pass. An approved amendment becomes effective immediately, unless otherwise stated in the amendment.
Article 1: Duties for National Officers
- President. It shall be the duty of the President to organize the National Conference and preside at all general meetings thereof. It shall be the duty of the President to represent CBDNA to other associations and at other conferences or appoint a representative in his/her place when CBDNA is invited to send a delegate. The President will serve as chairman of Board of Directors meetings, coordinate membership activities and appoint National standing committees.
- President-Elect. It shall be the duty of the President-Elect to assume the duties of the President in his/her absence. It shall furthermore be the duty of the President-Elect to assist the President in administering and coordinating the activities of the National Committees.
- Vice-President. It shall be the duty of the Vice-President to assume the duties of the President in the absence of the President and the President-Elect. It shall furthermore be the duty of the Vice-President to assist the President in administering membership activities and provide proceedings for the National Conference.
- Secretary. It shall be the duty of the Secretary to act as parliamentarian and recording secretary at all business and Board of Directors meetings. It shall furthermore be the duty of the Secretary to provide support for CBDNA national initiatives, facilitate national, divisional, and special elections, manage the CBDNA website, contract space for meetings outside national and divisional conferences, maintain accurate information related to CBDNA activities and serve as liaison to vendors, researchers, and professional organizations.
- Treasurer. It shall be the duty of the Treasurer to manage and disperse CBDNA funds as approved by the Board. It shall furthermore be the duty of the Treasurer to oversee and manage membership renewals and new memberships, prepare materials for annual tax return preparation, and coordinate all financial matters.
Article 2: Election of Officers
- The President shall serve from the time of assuming office at the end of one National Conference to the end of the next.
- The President-Elect shall automatically accede to the office of President, and the Vice-President shall automatically accede to the office of President-Elect.
- Two candidates for the office of Vice-President shall be nominated and one shall be elected through the following procedure:
- Only those who have served or are serving as Divisional Presidents and, those who have served as National Secretary or National Treasurer for a period of six years or longer, shall be eligible for nomination. Past Presidents are not eligible.
- The Secretary shall circulate to the active membership via electronic means as determined by the Board of Directors a certified list of the names of those eligible, at least two months and not more than four months before the National Conference. This list will serve as a ballot on which each member may, and should, nominate two persons for the office. The ballot must be submitted electronically to the National Secretary at least three weeks prior to the opening of the National Conference.
- The nominating committee shall consist of at least five members. The National President and all past National Presidents in attendance at the National Conference shall serve on the nominating committee, with the most immediate Past President in attendance serving as chairman. In the event there are fewer than five qualified members for this committee, the current President shall appoint enough members to make a full committee. The committee will receive from the Secretary-Treasurer the ballots and the tally, and using them as a guide shall nominate two persons with their consent, including (without designation) the one receiving the highest number of votes in the nomination balloting. The second nominee must be selected from among the five in this tally.
- The election shall be via electronic means as determined by the Board of Directors. Electronic ballots will be made available to all members of active status within four weeks of the termination of the National Conference. Ballot results shall be returned to the chairman of the election committee for tabulation within six weeks of the termination of the National Conference.
- Secretary and Treasurer. The Secretary and Treasurer shall be appointed by the Board of Directors and serve as non-voting members of the Board.
- Divisional Officers. The Divisional officers shall consist of President, President-Elect, Vice-President and Secretary-Treasurer. The President-Elect shall automatically accede to the office of President, and the Vice-President shall automatically accede to the office of President-Elect. Divisional Vice-Presidents shall be nominated at the Divisional Conferences. The Divisional President will select a nominating committee who will submit two names for the office of Vice-President. The election shall be by secret ballot circulated via electronic means by the National Secretary within two weeks of the termination of the Divisional Conference. Ballots shall be submitted electronically to the National Secretary for tabulation within four weeks of the termination of the Divisional Conference. The newly elected Divisional Vice-President shall assume office at the next National Conference.
- The Divisional President shall appoint a Secretary-Treasurer.
- It shall be the duty of the Divisional President to organize and supervise the activities within his division. Divisional Presidents shall write letters of appointment to all officers of the Division, shall submit to the National President a list of Division officers, including state and committee chairmen.
Article 3: Standing Committees
Standing committees may be established, appointed and continued at the discretion of the President.
Article 4: Filling of Vacancies
In the event that a vacancy occurs in a National Office and the procedure for filling the vacancy is not specifically provided elsewhere in the CBDNA Constitution or By-laws then the President shall appoint a CBDNA member qualified under Article II of the By-Laws to fill the position subject to the approval of the Board of Directors. Such an interim appointment will be only for the remainder of the current term of office at which time the vacancy will be filled by election.
In the event that a vacancy occurs in a Divisional Office, officers below the vacant office will accede to the office above for the remainder of the term concluding at the end of the next National Conference.
The National President after consulting with the remaining officers of the division shall exercise one of the following options:
- Following the National Conference officers will remain in the office to which they just acceded through the end of the next National Conference.
- Following the National Conference officers will accede again to the offices they would have held had no vacancy occurred.
- In the event there is no line of accession due to multiple vacancies, the National President shall appoint a CBDNA member qualified under Article II of the By-Laws to fill the position of Division President subject to the approval of the Board of Directors. Such an interim appointment will be only for the remainder of the current term of office.
A special election will be organized by the Division President within four weeks of a vacancy by selecting a nominating committee who will submit two names for the Office of Vice President. The special election will be conducted as specified in Article II of the bylaws, as if it were a normal election.
Article 5: Tie-Breaker Procedure in National and Division Elections
In a national election, the sitting National President will hold his/her vote in reserve in case of a tie. If a tie occurs, the National President will cast his/her vote thus breaking the tie. In a division election, the sitting Division President will hold his/her vote in reserve in case of a tie. If a tie occurs, the Division President will cast his/her vote thus breaking the tie. Members will not be notified that a tie has occurred so that the vote of the President remains confidential.
Article 6: Force Majeure
A Force Majeure shall be defined as: A superior or irresistible force compelling an event or effect that cannot be reasonably anticipated or controlled and which is beyond the control of any member or agent of CBDNA. This shall include, but is not limited to, severe weather, acts of war, medical pandemics or related emergencies, acts of God.
In the event a Force Majeure threatens operations of the organization, the National Executive Board shall be empowered to employ all manner of discretion and execute remedies available to ensure the continued operations of the organization. During this period the policies and protocols of governance articulated in the bylaws, and those accepted as normal operations, shall be subject to Board interpretation which may compel employment of said discretion and remedy. Remedies may include, but are not limited to, postponement or cancellation of National and/or Division conferences including the postponement of corresponding elections, as well as cancellation or postponement of symposia, the CBDNA Forum at the Midwest Clinic, or any event undertaken under the aegis of the organization.
This empowerment shall continue only for the period of the Force Majeure. Aspects of remedies undertaken during the Force Majeure may extend past the period of the Force, but those aspects apply only to those situations initially and directly affected by the Force Majeure.