Article 1: Name
The organization shall be known as the College Band Directors National Association.
Article 2: Purpose
The purpose of the organization is to assist members in seeking individual and collective growth as musicians, educators, conductors, and administrators.
Article 3: Membership in the Association
- College/university band directors including Associate and Assistant directors, directors of a military service bands, community bands, school bands, etc – active or retired.
- Former college/university band directors now engaged in college/university music education, administration or related areas.
- Honorary Life Members.
- Music industry – one member of the firm shall be designated as representative to the Association.
- Student – graduate or undergraduate who is actively involved in band activities and development.
- Rights and Privileges.
- Only active members shall be entitled to vote on Association business and to hold elected office. Active membership is maintained through payment of annual dues.
- Active members upon retirement from their institution shall be entitled to a reduced dues assessment.
- Honorary Life Membership may be conferred upon active members by the Board of Directors as a form of formal recognition of exemplary contributions to the welfare of college and university bands.
- Associate members do not have voting rights and may not hold elected office in the Association; they may attend all CBDNA functions (with the exception of Business Sessions) and shall receive all CBDNA publications
- Student membership is valid only during the period when the student is enrolled in graduate or undergraduate collegiate activities.
Article 4: Officers
The national officers shall consist of President, President-Elect, Past President, six Divisional Presidents, and two At-Large Representatives. These individuals shall constitute the Board of Directors with voting privileges for all matters presented for consideration.
The national Secretary and Treasurer shall be appointed by the Board of Directors and serve as non-voting members of the Board of Directors.
The division officers shall consist of President and President-Elect. The Division President shall appoint a Secretary-Treasurer.
Article 5: Conferences
The CBDNA shall meet in National Conference biennially beginning with the 1966-67 academic year, the time and place to be determined by the Board of Directors. The Divisional Conferences shall be held in alternate years, the time and place to be determined by the Divisional membership.
Concerts and instructive sessions presented at the National and Divisional Conferences shall be open to all members of CBDNA and their invited guests. Business sessions of the Association shall be open to active members only or by special invitation of the Board of Directors.
Article 6: Dues
The dues structure for various categories listed in Article 3 shall be:
- Active Membership: $100.00
- Retired Active Membership: $20.00
- Honorary Life Membership: —-
- Music Industry: $120.00
- Student: $20.00
- – The National Office shall return a minimum sum in the amount of $5,000 to each division during the first year of the biennium (the two-year period immediately following a National Conference).
– The Treasurer shall collect all dues.
– The Board of Directors may appropriate a sum up to $10.00 per active member for the commissioning of new compositions for the wind band.
– The fiscal year for CBDNA shall run from October 1 to September 30. The membership year shall be the same.
– The terms of administrative office on both the National and Divisional level shall run from the close of one National Conference to the close of the succeeding National Conference.
Article 7: Revisions of Amendments
Proposed amendments to CBDNA Constitution and Bylaws may be presented to the Board of Directors by any officer of the Association at any time. The Board shall then determine by a majority vote which amendments shall be circulated to members of active status for consideration. Board approved amendments shall be circulated to all members of active status at least two weeks prior to a public forum for discussion and debate including, but not limited to, the CBDNA Forum at the Midwest Clinic, or the biennial National Conference. Within four weeks after the public forum, ballots will be cast by electronic voting through the CBDNA website. An Amendment must receive two-thirds of the votes cast to pass. An approved amendment becomes effective immediately, unless otherwise stated in the amendment.
Article 1: Duties for National Officers
- President. It shall be the duty of the President to organize the National Conference and preside at all general meetings thereof. It shall be the duty of the President to represent CBDNA to other associations and at other conferences or appoint a representative in his/her place when CBDNA is invited to send a delegate. The President will serve as chairman of Board of Directors meetings, coordinate membership activities and appoint National standing committees.
- President-Elect. It shall be the duty of the President-Elect to assume the duties of the President in his/her absence. It shall furthermore be the duty of the President-Elect to assist the President in administering and coordinating the activities of the National Committees.
- Past President. It shall be the duty of the Past President to assume the duties of the President in the absence of both the President and the President-Elect. It shall furthermore be the duty of the Past President to assist the President in administering membership activities and provide proceedings for the National Conference occurring during his/her period as President.
- Secretary. It shall be the duty of the Secretary to act as parliamentarian and recording secretary at all business and Board of Directors meetings. It shall furthermore be the duty of the Secretary to provide support for CBDNA national initiatives, facilitate national, divisional, and special elections, manage the CBDNA website, contract space for meetings outside national and divisional conferences, maintain accurate information related to CBDNA activities and serve as liaison to vendors, researchers, and professional organizations.
- Treasurer. It shall be the duty of the Treasurer to manage and disperse CBDNA funds as approved by the Board. It shall furthermore be the duty of the Treasurer to oversee and manage membership renewals and new memberships, prepare materials for annual tax return preparation, and coordinate all financial matters.
- Division President. It shall be the duty of the Division President to organize and supervise the activities within the division. Divisional Presidents shall appoint a state chair for each state with the division.
Article 2: Election of Officers
- Two biennial elections, a primary election and a general election, shall be held prior to the biennial National Conference for the purpose of electing the following offices: National President-Elect, six Divisional Presidents-Elect, and two National At-Large Representatives.
- Any active member of CBDNA may declare candidacy for divisional or national office having met the following criteria:
a) Paid membership at the Active Member level for the year of application plus the previous four consecutive years;
b) Registered attendance at a minimum of one CBDNA conference (divisional or national) in the previous three consecutive years;
c) A nominating petition for candidacy to include the endorsement of 10 current members (name, email address, signature) at the Active, Life, or Retired levels.
d) A biographical statement highlighting involvement with CBDNA (committees, service, performances, presentations, etc.)
e) A written ‘Vision for the Future of CBDNA’ statement;
f) Headshot (black and white photo);
g) Submission of a candidacy application to the election supervisors.
The following additional qualification shall apply only to the national office of President-Elect.
h) Candidates for national President-Elect shall have served one term as Division President.
- The sitting National President shall create a committee of Nomination Supervisors consisting of three active CBDNA members. These supervisors will receive and certify the nomination credentials of potential candidates. No one on this committee may be currently holding office in CBDNA. No one on this committee may declare candidacy for a CBDNA office in the election cycle under supervision.
- The candidacy application process shall be completed by June 1 in the calendar year prior to the next National Conference. Potential candidates shall submit all materials directly to the election supervisors. The election supervisors shall certify the candidacy of each application and provide a certified list of candidates for each office to the National Secretary by September 1 in the calendar year before the National Conference.
- The National Secretary shall make available to the active membership (via electronic means as determined by the Board of Directors) a certified list of candidates running for each office (and corresponding materials) by October 1 in the year before the next National Conference.
- A primary election shall be held in the month of November in the calendar year before the next National Conference (via electronic means as determined by the Board of Directors). This primary election shall include all certified candidates for the offices of national President-Elect, national At-Large Representative, and all division Presidents-Elect. All active members (with dues paid) shall cast ballots for the national President-Elect and national At-Large Representatives. All active members (with dues paid) shall cast ballots for the division President-Elect in their current division of active participation. No member shall vote in more than one division election.
- In the primary election, each active member may vote for up to two candidates for national President-Elect, up to two candidates for division President-Elect, and up to four candidates for national At-Large Representative. The top two candidates receiving votes in the offices of national President-Elect and division President-Elect shall advance to the general election. The top four candidates receiving votes for the office of national At-Large Representative shall advance to the general election. In the event that there are only two candidates certified to run for national President-Elect, or division President-Elect, the primary election shall be declared void and the two candidates in either race shall automatically advance to the general election. In the event that there are only four candidates certified to run for national At-Large Representative, the primary election shall be declared void and the four candidates shall automatically advance to the general election. At-large representatives may be elected for a maximum of two non-consecutive terms.
- A general election shall be held in the month of January in the calendar year of the next National Conference (via electronic means as determined by the Board of Directors). This general election shall include candidates for the offices of national President-Elect, national At-Large Representative, and division President-Elect as determined by the previous primary election. All active members (with dues paid) shall cast ballots for the national President-Elect and national At-Large Representatives. All active members (with dues paid) shall cast ballots for the division President-Elect in their current division of active participation. No member shall vote in more than one division election.
- In the general election, each active member may vote for one candidate for national President-Elect, one candidate for division President-Elect, and up to two candidates for national At-Large Representative. The top candidate receiving votes in the offices of national President-Elect and division President-Elect shall assume office at the conclusion of the next National Conference. The top two candidates receiving votes for the office of national At-Large Representative shall assume office at the conclusion of the next National Conference.
- The National Secretary shall administer all elections. Vote counts shall not be released to candidates nor the membership. Results of all elections, including vote counts, shall first be reported to the sitting National President. Results of individual division elections, including vote counts, shall also be reported to the individual sitting Division Presidents. If a tie exists, Item 11 of this article shall be executed by the relevant sitting president(s). The sitting National President shall notify all candidates of the results of the elections before reporting to the membership. At the conclusion of these notifications, the sitting National President shall release the results of the election to the membership. The specific actions contained within this article shall be completed no later than two weeks before the National Conference.
- The following procedures shall be used to break a tie. In the elections for National President-Elect and/or National At-Large Representative (primary and general), the sitting National President shall hold their vote in reserve (i.e., not voting in the election). If a tie occurs, the sitting National President will cast their vote thus breaking the tie. In the division election for Division President-Elect, the sitting Division Presidents shall hold their vote in reserve (i.e., not voting in the election). If a tie occurs, the sitting Division President will cast their vote thus breaking the tie. Members will not be notified that a tie has occurred so that the vote for any office remains confidential.
- At the end of the biennial National Conference, the following rotation of officers shall occur. The sitting President-Elect shall ascend to the office of President, the sitting President shall ascend to the office of Past President, and the newly elected President-Elect shall assume office and membership on the National Board. The newly elected At-Large Representatives shall assume office and membership on the National Board. The sitting Divisional Presidents-Elect shall ascend to the office of Division President and assume membership on the National Board. The newly elected Divisional Presidents-Elect shall assume office and begin service to the division in which they were elected. Officers ending their service at the end of the biennial National Conference shall include the sitting Past President, the sitting At-Large Representatives, and the six sitting Division Presidents.
Article 3: Standing Committees
Standing committees may be established, appointed and continued at the discretion of the President.
Article 4: Filling of Vacancies
In the event that a vacancy occurs in the office of Division President, the National President shall exercise one of the following options:
a) appoint the current Divisional President-Elect to fill the remainder of the vacated presidential term as Acting President; or
b) call for a special election to fill the vacancy consistent with Bylaws Article 2; or
c) appoint a replacement with an individual qualified under Bylaws Article 2.2a and 2.2b with approval of the National Board.
In the event that a vacancy occurs in the office of Division President-Elect, the National President shall call for a special election to fill the vacancy consistent with Bylaws Article 2. In all cases, interim appointment will be only for the remainder of the current term of office at which time the vacancy will be filled by the normal election cycle.
Article 5: Force Majeure
A Force Majeure shall be defined as: A superior or irresistible force compelling an event or effect that cannot be reasonably anticipated or controlled and which is beyond the control of any member or agent of CBDNA. This shall include, but is not limited to, severe weather, acts of war, medical pandemics or related emergencies, acts of God.
In the event a Force Majeure threatens operations of the organization, the National Executive Board shall be empowered to employ all manner of discretion and execute remedies available to ensure the continued operations of the organization. During this period the policies and protocols of governance articulated in the bylaws, and those accepted as normal operations, shall be subject to Board interpretation which may compel employment of said discretion and remedy. Remedies may include, but are not limited to, postponement or cancellation of National and/or Division conferences including the postponement of corresponding elections, as well as cancellation or postponement of symposia, the CBDNA Forum at the Midwest Clinic, or any event undertaken under the aegis of the organization.
This empowerment shall continue only for the period of the Force Majeure. Aspects of remedies undertaken during the Force Majeure may extend past the period of the Force, but those aspects apply only to those situations initially and directly affected by the Force Majeure.